Kim Puystjens asked 6 months ago
Hi,
I'm considering using Formidable to follow up on crops in real life.
Goal is to have a NFC tag on each section of the crop that links to a page where there's a Formidable form specific for that section (A, B, C,... about 100 sections). Here workers can enter details about the crops.
Now I want to know if it is possible to create a sort of overview where I can see what the last section is that was processed. Since every section is a different form I would like to know if it's possible to 'search' the last entries between multiple forms.
Also if a section is empty we can mark this in a form (field, checkbox,...), but I need to have an overview with filter that specifically searches for what section is 'empty'.
If that were possible then the workers now exactly every day which crops to process.
Thanks!
Kim
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Staff replied 6 months ago
What you’re describing is entirely possible with Formidable Forms, though it will benefit from some architectural planning up front. Let’s break down your goals and how to accomplish them.
Overview of Your Use Case
100 crop sections, each with a unique NFC tag linking to a Formidable form.
Workers fill out a form specific to a section (A, B, C, etc.).
You want a central dashboard:
To show the most recently updated section.
To filter by “empty” sections (via a checkbox or other flag).
Recommendation: Use One Form Instead of 100
While you can create 100 separate forms, managing them will quickly become unwieldy. Instead:
Create a Single Reusable Form
Include a dropdown or hidden field called Section ID or Crop Section, prefilled based on the NFC tag’s link (e.g., ?section=A).
Each NFC tag would point to the same form page but pass a different URL parameter like:
yoursite.com/record-crop?section=A
Then, use dynamic default values to auto-fill the section field.
How to Track the Most Recently Updated Section
Use a Formidable View to display entries, sorted by the “Entry Created” or “Updated” timestamp in descending order.
You can:
Limit the View to 1 entry to show the latest processed section.
Or display a full list, grouped by section, to track progress in real time.
How to Filter by “Empty” Sections
If your form includes a checkbox like Mark section as empty, then:
Create a View filtered where Empty = checked.
Optionally, add a search/filter form so you can narrow results further.
Custom Dashboards
If you’re building a more advanced internal tool:
Use Formidable Views + custom code or JavaScript to build color-coded maps of field sections.
Highlight sections as green (processed), red (needs work), or gray (empty).
Summary
Yes, Formidable can handle your use case very efficiently, especially if you use:
One form with dynamic inputs
Views for reporting and filtering
URL parameters and default values
Filter logic for flags like “empty”
This is a fairly complex use case. If you need a developer's help, please visit https://formidable-masterminds.com/developers-directory/.
Staff replied 6 months ago
Hey, I’m posting Bobby’s answer here because it got lost in the cosmic shuffle!
"Bobby Clapp has answered your followed question at "Entries listing":
As Victor says, this is all doable but probably not by yourself. Design/Architecture needs some experienced oversight."