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Update notifications for certain fields or by certain users

By: Jane Onorati | Asked: 02/06/2024
Forums › Category: Code Help › Update notifications for certain fields or by certain users
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Jane OnoratiJane Onorati asked 3 months ago
I want to get a notification email every time certain fields (but not all fields) are updated on the front end.  I found this snippet thanks to Rob: https://formidableforms.com/knowledgebase/frm_pre_update_entry/#kb-check-if-value-has-changed which is a good start.  However, I'd like to know if there is a way to add the previous values that were changed to the email notification.  The previous values are obtained from the database by this snippet, but I don't know how to add them to the email notification message using php. I'd also like to be notified if either certain users, certain user roles, or just non-administrators updated an entry. The only ways I know of to access "Updated by" field values are by viewing entries in the backend table or looking at a .csv file of downloaded entries. -Jane
2 Answers
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Rob LeVineRob LeVine answered 3 months ago
For the "adding them to the email notification" issue, let's say you have a field "Date" and you want to show it along with the "Old Date". Make the "Old Date" field hidden by any of the available methods. Use frm_pre_update_entry to write the old values into the "old" fields. From there, you can set up two separate notification actions where one shows both old & new fields and the other only shows the new values (you can use the exclude_fields to do that.
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Rob LeVineRob LeVine answered 3 months ago
For the notification part, you can set up a notification (set it to disable so it only fires when you want) and then in the frm_after_update_entry hook you check to see who updated it (get the user_id from get_current_user_id()) and trigger the property notification by using the info in this tutorial.

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