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How can I prevent user information from being stored?

By: John Lenehan | Asked: 04/12/2023
Forums › Category: General questions › How can I prevent user information from being stored?
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John Lenehan asked 1 year ago

Hi

Our website is private and all members must be logged in to view content. When a logged-in user submits a form, their user information is recorded by default including:

  1. Username (Created by:)
  2. IP Address
  3. Browser/OS
  4. Referrer

Is there a way to prevent the user's username from being recorded in the 'Created by' field in a form entry?

Thanks

John

2 Answers
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Rob LeVineRob LeVine answered 1 year ago
You could use https://formidableforms.com/knowledgebase/frm_after_create_entry/ to clear the value after the entry is submitted, though I'm quite sure that would lead to repercussions.  e.g., If you allow user editing of entries, there'd be no way of connecting the entry to the user.  You might also check out anonymous form entries though I don't think that will handle what you're trying to accomplish https://formidableforms.com/knowledgebase/create-a-form/#sts=Anonymous%20forms
John Lenehan replied 1 year ago

Thank you Rob for your reply.

This 'frm_after_create_entry' looks like a solution, but I think what I require should not require custom development.

There are times when recording the username of the person who submitted the form is important, for example allowing that user to edit their entry.

However, not all forms require that.

John Lenehan replied 1 year ago

Thank you Rob for your reply.

This 'frm_after_create_entry' looks like a solution, but I think what I require should not require custom development.

There are times when recording the username of the person who submitted the form is important, for example allowing that user to edit their entry.

However, not all forms require that.

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Bobby Clapp answered 1 year ago
Sounds like you are looking to be compliant like this: https://formidableforms.com/gdpr-compliant-formidable-forms/
John Lenehan replied 1 year ago

Hi Bobby

Thank you for your reply.

GDPR advises that you should collect the least amount of personal data needed to get the job done.

However, every formidable form whereby the user is logged-in will collect the user's username whether it is needed or not.

I think the collection of the user's usernames should be disabled by default and only enabled if needed as a feature in the form settings.

John Lenehan replied 1 year ago

Hi Bobby

Thank you for your reply.

GDPR advises that you should collect the least amount of personal data needed to get the job done.

However, every formidable form whereby the user is logged-in will collect the user's username whether it is needed or not.

I think the collection of the user's usernames should be disabled by default and only enabled if needed as a feature in the form settings.

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